Marketing Coordinator

Marketing Coordinator

The Marketing/Proposal Coordinator plays a key role in the development of the firm’s proposals, prequalifications, and statements of qualification. The Marketing/Proposal Coordinator will work with other offices in the development of these documents.

TYPICAL DUTIES AND RESPONSIBILITIES, with general supervision, including the following. Other duties may be assigned:

·                Works closely with Marketing Manager to coordinate and prepare the submission of proposals and qualification packages for project opportunities (including information gathering, writing, final production, printing, and collating).

·                Works with Marketing Manager and technical staff to ensure all required materials are included.

·                Assists with the selection of key projects and staff resumes.

·                Manages proposal scheduling and tracking and coordinates needed materials from sub-consultants.

·                Maintains Marketing Information with the Cosential database.

·                Maintains the professional resumes of employees

·                Maintains proposal and project detail files

·                Creates marketing outreach materials and presentations for targeted projects/clients

·                Engages frequently with key internal stakeholders and Helix leadership

·                Provides data collection for Marketing Status Report

·                May be required to attend meetings or work outside of normal working hours

·                Updates and maintains the firm’s online social media accounts.

 

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

·                Ability to work under pressure and meet deadlines on multiple simultaneous projects

·                Ability to adapt writing style to different audiences

·                Possess strong analytical skills

 

Proficiency in the following areas: time management, written and verbal communication, problem-solving and the use of Excel and Word, Adobe InDesign CC, (other Adobe Creative Suite editions a plus)

EDUCATION and/or EXPERIENCE:

·                Bachelor’s Degree in Marketing or Communications.

·                3-5 years of experience preferred.

 

LANGUAGE SKILLS:

Ability to effectively present information and respond to questions from groups of managers, clients, and the general public. Individuals must be motivated, capable of working independently, and with excellent written and oral communication skills.

 

·                Bilingual English/Spanish is a must

·                Must have a B1/B2 Tourist Visa that allows for entry to the United States.

·                Some travel will be required.